Smart roster planning
Create shift patterns, generate rosters faster, fill coverage gaps, and adjust staffing day by day with a clear visual roster view.
Roster Management for workspaces, squads & sports teams
Whether you run workplace shifts or a sports club, Roster Champion keeps everyone in the right place at the right time. Manage staff rosters, fixture schedules, match-day officials, relay lineups, and squad availability — all in one app. Free for individuals; paid tiers are ad-free for businesses and clubs.
Every tool your operations team and sports club needs
One app. Every scheduling workflow your shift-based team or sports club depends on.
Live Schedule View
- See every shift at a glance in a clean, scrollable view
- Colour-coded staff shifts for instant visual clarity
- Real-time coverage indicators per day and shift type
- One-tap shift editing directly on the cell
RC AI Assistant
- Ask RC anything in plain English — no commands to learn
- "Who's working Friday?" or "Swap two staff shifts"
- Natural language roster control built right into the app
- Works instantly without leaving the roster view
Build shift patterns that run themselves
- Configure your cycle once — it projects indefinitely
- Assign each staff member a week offset automatically
- Override individual shifts without breaking the pattern
- Propagate changes across date ranges in one action
QR Code Sharing
- Share rosters with staff without requiring logins
- Scan to access any roster instantly on any device
- Import roster templates via QR code in seconds
- No account needed for staff to view their schedule
Full Week View
- See the entire week across all staff at once
- Multi-week condensed grid for longer planning horizons
- Navigate any date range with smooth scrolling
- Perfect for planning ahead across multiple rotations
⚽ Sports Mode
Fixture Manager
- Schedule fixtures for football, rugby, cricket, and 30+ sports
- Set home/away teams, venues, kickoff times, and match formats
- Assign officials, coaches, and match-day staff per fixture
- Track season competitions, cup rounds, and friendly matches
🏅 Sports Mode
Match Day Control
- Record scores and mark fixtures as completed post-match
- Track squad availability — who's available, injured, or unavailable
- Log debrief notes and incident reports per match
- AI-powered match insights and squad planning suggestions
Inside the app
A look at the core screens your team will use every day.
Schedule View
How Roster Champion works
Three steps from first setup to a live roster your whole team can rely on.
-
Build your shift pattern
Define your cycle length and assign each staff member a week offset in the pattern editor. AM, PM, Night, and rest shifts are configured once and projected continuously into the future — no re-entry needed.
-
Review coverage and apply changes
The live coverage heatmap surfaces gaps instantly. Apply single-shift edits directly on the roster grid, or use the bulk override tool to update an entire date range in one action — rest days skipped automatically.
-
Share, approve, and track
Issue access codes so staff see their own schedule without a login. Approve change requests, export timesheets to CSV or PDF, and review every update in a full chronological audit trail.
Built for every shift-based industry
Roster Champion adapts to how your industry actually works.
Healthcare & Care Homes
- Maintain minimum staffing ratios across every shift
- Track mandatory rest periods for nurses and carers
- Manage rolling 12-hour shift patterns continuously
- Flag understaffed days before they become incidents
Logistics & Warehousing
- Coordinate multi-site shift coverage from one view
- Manage driver and operator schedules with precision
- Sync last-minute changes with depot supervisors
- Export timesheets directly to payroll in CSV or PDF
Hospitality & Events
- Build flexible rosters for front-of-house and kitchen
- Handle split shifts and seasonal peak periods
- Manage bar, events, and floor staff from one roster
- Share schedules with casual staff instantly via QR
Security & Facilities
- Manage 24/7 guard rosters across multiple sites
- Track licensed officer allocations and compliance
- Cover last-minute absences with shift swap approvals
- Audit every change with timestamped trail entries
Retail & Customer Service
- Respond to footfall forecasts with fast roster changes
- Manage part-time and casual rotas alongside full-timers
- Give staff instant schedule access without exposing the full roster
- Handle shift swaps and cover requests through the app
Manufacturing & Production
- Align shift rotations with production schedules precisely
- Manage overtime caps and ensure handover accuracy
- Cover day, evening, and night shifts from one view
- Export production shift timesheets automatically
⚽ Sports Mode
Football & Soccer Clubs
- Schedule league fixtures, cup ties, and friendly matches
- Assign referees, linesmen, and match officials per game
- Track player availability and injury status per fixture
- Record match scores and generate post-match debrief reports
🏉 Sports Mode
Rugby, Cricket, Swimming & More
- Supports 30+ sports including rugby union, rugby league, cricket, basketball, swimming, and more
- Cricket match formats: T20, ODI, and Test match scheduling
- Swimming: heat sheets, lane assignments, and relay team rostering
- Manage officials roster across multiple match venues simultaneously
- Track squad availability, match incidents, and season results
Two modes, one app
Work rostering and sports scheduling built in
Switch between corporate shift management and sports team rostering without leaving the app.
Work Mode
Workplace Shift Rostering
Built for healthcare, logistics, hospitality, security, and any shift-based operation. Repeating patterns, coverage heatmaps, leave tracking, audit trails, and timesheet exports.
- Shift pattern builder with week offsets
- Coverage heatmap and gap detection
- Leave balance tracking and holiday overlays
- Timesheet export to CSV or PDF
- Bulk override across date ranges
Sports Mode
Sports Team Scheduling
Purpose-built for football, rugby, cricket, swimming, and 30+ sports. Fixture scheduling, match-day officials, squad availability, score recording, and post-match debriefs.
- Fixture manager for all match formats
- Match-day official and squad assignments
- Player availability per fixture
- Score recording and result tracking
- Post-match debrief and incident reports
Real-time roster management for busy operations teams
Everything you need to keep coverage accurate and your team informed.
Guidance you can act on
Use suggestions, voice commands, and clear decision support to review staffing issues and make faster changes with confidence.
Easy roster sharing
Share rosters with access codes, template codes, QR options, and controlled permissions so staff and managers see the right information.
Imports, exports, and sync
Import roster spreadsheets and time-clock data, then export schedules as CSV, PDF, images, calendar files, or cloud-backed roster data.
Live operations control
Manage availability, swaps, change proposals, shift locks, approvals, offline queues, and audit trails from one operational workspace.
Insights that support decisions
Track coverage heatmaps, overtime opportunities, leave balances, staffing activity, and analytics that help you spot issues early.
Staff Pool & workforce bank
Maintain a persistent staff pool across all your rosters — keep casual workers, contractors, and reserves ready to add to any roster with a single tap.
AI-powered roster chat
Chat with RC AI in plain English to query shifts, swap staff, find coverage gaps, and get intelligent suggestions for both work rosters and sports fixture schedules.
Sports fixture scheduling
Schedule and manage fixtures for 30+ sports. Assign match officials, track squad availability, record scores, and log post-match debriefs — all in one sports roster.
Match day management
Manage match-day rosters from kickoff to final whistle. Record results, track incidents, monitor squad check-ins, and build a complete season history for every fixture.
Plans & Pricing
Start with the free tier for individuals, then upgrade to ad-free Starter, Operations, or Enterprise plans for small business, medium operations, and high-compliance heavy-load usage.
Best path
Start free, then upgrade when your team needs more control
Individuals can stay on the free tier. Teams can move into ad-free paid plans that add business controls, operational oversight, and enterprise-grade usage patterns.
Free
Free
Free
$0/month
For individuals who want to get started quickly
- Ad-supported access
- Core roster planning
- Basic scheduling tools
- Open the app from any browser
- Ideal for personal or light-use workflows
Free forever · No credit card required
Starter
Ad-free
Starter
$4.99/month
Fast setup for small business teams
- Smart roster tools
- Shift patterns and overrides
- Holiday overlays
- Essential insights
- Timesheet exports
- Access codes for sharing
Best for small businesses
Most Popular
Ad-free
Operations
$9.99/month
Best for medium operations teams
- Everything in Starter
- Guided roster suggestions
- Coverage heatmap
- Shift swaps and approvals
- Change proposals and workflows
- Multi-team visibility
Built for growing operations
Enterprise
Ad-free
Enterprise
$19.99/month
For high-compliance, heavy-load usage
- Everything in Operations
- Org and team management
- Advanced audit trails
- Priority support
- More control across teams
- Built for enterprise-scale operations
Best for enterprise rollout
How the tier model works
The free tier is for individuals. Paid plans remove ads and are designed for small businesses, medium operations, and enterprise usage with stronger controls and higher throughput.
⚡ Start free
🗂 Use your real roster
🔒 Ad-free paid plans
What you can do in the first week
Clear outcomes matter more than inflated claims. This is the practical value the product is built to deliver.
Enterprise-grade security for your roster data
Encrypted by default, role-based access control, and full audit trails for every change.
SSL Encrypted
GDPR Compliant
ISO 27001 Aligned
No Card Required
Cancel Anytime
Encrypted by default
Encrypted data for rosters, sharing codes, and sensitive settings. Encryption in transit and at rest.
Role-based access
Owners, admins, managers, and staff with scoped permissions and approvals at every level.
Audit & compliance
Change logs, session tracking, and configurable data residency controls for every roster action.
Roster management — frequently asked questions
Answers for operations teams, shift planners, and HR managers.
How to streamline roster coverage on the fly?
Roster Champion gives ops teams several instant tools. The quick swap lets you exchange two staff members' shifts in a single tap directly from the schedule view. The bulk override lets you select a staff member, a shift type, and a date range to apply a change across many days in one action — with rest days automatically skipped so the pattern stays clean. The live coverage heatmap flags understaffed days at a glance, and the suggestions panel surfaces gaps before they become problems.
What are the key features of a good roster management system?
A strong system needs a repeating master pattern with a configurable cycle length, individual per-staff week offsets so each person lands on the right week, and a clean override layer that sits on top without breaking the base schedule. Leave tracking — annual leave, TOIL, and unpaid leave — must be woven into the same grid so balances stay accurate. Roster Champion covers all of this alongside audit trails, holiday overlays, DST adjustments, and timesheet export.
How do suggestions improve roster decisions?
Open the Suggestions panel to review your roster in real time. It flags consecutive-day overloads, minimum-rest issues, workload imbalances, and coverage shortfalls by day and shift type. Each suggestion includes confidence and impact indicators so you can decide what matters most first.
How does the free tier work?
Individuals can use the free tier without a subscription. Paid plans remove ads and are available when you need more controls, larger team usage, or enterprise features.
Can we work offline?
Yes. Cached rosters and queued actions let you keep working offline and sync automatically when connectivity returns.
Can I export timesheets?
Yes. Export weekly timesheets to CSV or PDF and print clean A4 layouts.
Can I import rosters from files?
Yes. Import from CSV or templates and transform them into interactive rosters.
How secure is the data?
Roster Champion uses enterprise-grade storage, encryption at rest and in transit, role-based access control, and full audit trails for every change.
Can multiple teams use the same account?
Yes. Teams, roles, and permissions help control access across departments and sites.
Do you support public holidays and DST?
Yes. Holiday overlays and daylight saving adjustments are built into roster views.
Can I use Roster Champion for sports team scheduling?
Yes. The app has a dedicated Sports Mode that supports fixture management for football, rugby, cricket, basketball, and 30+ other sports. You can schedule fixtures, assign match officials and squad members, track player availability, record scores, and log post-match debrief notes — all within the same app as your workplace shift roster.
What sports does the app support?
Roster Champion supports over 30 sports including football/soccer, rugby union, rugby league, cricket (T20, ODI, and Test formats), basketball, hockey, baseball, swimming, athletics, tennis, netball, and more. Each sport has tailored match formats and role templates for officials, coaches, and support staff.
How does sports fixture management differ from work shift rostering?
Work Mode manages repeating shift patterns, leave balances, and coverage across ongoing operations. Sports Mode schedules individual fixtures with home and away teams, kickoff times, venues, and match formats — then tracks match-day assignments, squad availability, scores, and post-match reports. You can run both modes simultaneously under the same account.
Contact
Send a message to the Roster Champion team.
Ready to take control of your schedule?
Join operations teams and sports clubs across healthcare, logistics, hospitality, football, rugby, cricket, swimming, and more who already use Roster Champion.
Open the app, review pricing, and start with your live roster when ready.
Getting started with Roster Champion
Start with the homepage, then use the guides and trust pages below to learn how the product works, how we protect data, and how the public site is organized.
Roster planning guide
Learn how to structure a repeating roster, choose a cycle length, and keep the schedule stable over time.
Coverage checklist
Review the practical checklist for handovers, holiday cover, last-minute changes, and gap checks.
Spreadsheet alternative
See why dedicated roster software is easier to maintain, easier to audit, and easier to scale.
Healthcare scheduling
Explore how the product fits teams that need reliable coverage, rest periods, and fast updates.
Shift rota app
A practical overview of mobile and web roster access for managers and staff.
Resources hub
Use the hub to move between guides, support pages, and security information quickly.
